| Present | Apologies |
|---|---|
| Vicki Lloyd | Vikki Lindsay |
| Kate Sykes | Suzie Leech |
| Toby Blackburn | Rachael Mealing |
| Charlotte Rooney | Caroline Pringle |
| Caroline Jamieson | Lizy Jones |
| Amy Marsh | Sophie Redman |
| Holly Charania | Sophia Chouvarda Karagiannaki |
| Linda Walsh | Melanie Glanville-Gittins |
Agenda
Matters Arising from Last Meeting
Order replacement PA for school (Toby) – on order through school
Finance Review
Planned Expenditure
The following projects have been provisionally agreed with the school for expenditure:
- £350 per class for class visitors (WOW Days). Total £1400. Some activities have already happened
- £1000 sound system for outside – on order
- £300 TV or monitor for reception
- £500 solid lid for sandpit and replacement sand
- Wooden play boat structure in rear field for younger years. Price and design to be established.
- £1000 Year 6 leaving events and SATs support
- Christmas tree – purchased
- Three large gazebos for events – price to be established
Recent Events
- Pre-loved uniform sale
- 100 Club Launch
- Christmas Cards – 100 orders
Upcoming Events
4th November – Uniform Sale
17th November – Textile Recycling. Toby to action texts and literature from school.
17th November – School Disco. Vicki Lloyd to arrange Risk Assessment and agree ingress/egress plans with school to add into letters. Toby to arrange letters and SMS reminders to go out. Volunteers already arranged via PTFA group.
2nd December – Dress Down Day for chocolate. Tubs will need to go out on the morning for collection and donations will need checking for date validity. Who is doing tubs and checking? Toby to add details to reminder letters and confirm SMS to go out.
9th December – Christmas Bazaar. 3-4pm. KS2 to sing and open the event. Normal 3:15 pickup. 3:30 Dance Club demo. 3:45 School Choir. Raffle draw to finish. Treasure hunt to run throughout (action on Kate Sykes to organise helpers and process). Raffle tickets to be sold on the day and in advance (Toby to arrange online sales and agree prices). Jam Jar donations for week running up to event (Toby to arrange literature). Vicki Lloyd to speak to school about paper bag option where children decorate and fill the bags. Outdoor classroom to be the grotto and where the treasure hunt will end. Vicki Lloyd to arrange stamp for those who’ve completed the hunt. Entries to hunt can be online (Toby) or on the day. Someone needs to buy a whole load of candy canes for Santa to hand out. Helpers needed:
- Raffle stall (2)
- Chocolate tombola (2)
- Jam Jar Tombola (2)
- Refreshments (3)
- Treasure Hunt (6)
Look into having reindeer food pick-and-mix (Kate Sykes) and using Christmas-themed games if weather is good. Also arrange for popcorn with cinnamon (Kate Sykes). Also may have sales of tea towels and uniform.
12th – 16th Christmas Parties. Suggested donation of £1.50 from parents to build party box for class – Toby to arrange literature and shop entry. Anticipate Tesco will provide donations too. Vicki Lloyd to speak to school about possibility of using Aspens for catering for parties.
13th-15th Secret Santa. Amy Lovell has organised large order of gifts and is liaising with school. Gifts will go into bags and sticky labels will be provided. Gifts to be sorted through on same day as the chocolate donations (Kate Sykes to organise sorting).
11th March – Tropicana 90s Event. Venue is pencilled in, Nigel from Frome Roller is booked, DJs are booked and lasers are booked. Toby to arrange meeting with Tropicana to find out current status/costs etc… Tickets to go on sale between Christmas and New Year. Vicki Lloyd to arrange a PTFA meeting specific to event.
Communications
Toby to prepare timetable and literature for Christmas events. Also need to arrange reminders asking for Christmas jumper donations.
AOB
Nothing noted.
Next Meeting
TBC