- Time: 19:00
- Location: The Dolphin, Uphill
Attending
- Charlotte Rooney (Treasurer)
- Caroline Jamieson (Vice Chair)
- Kate Skyes (Chair)
- Toby Blackburn (Secretary)
- Linda Walsh
- Holly Charania
- Amy Marsh
- Sophie Coulton
- Sophie Norgate
- Ellen Williams
- Nicola Bliss
Apologies
- Lizy Jones
- Laura C
- Suzie Leech
Welcome
Kayte Sykes welcomed everyone to the meeting as Chair.
Previous Events
Recent events were discussed with the feedback from them recorded.
- Quiz
- The quiz went well and was well received by all who attended. A profit was recorded (see financial results)
- Wreath Workshop
- The first time a wreath workshop was run by the PTFA and the event sold out and was also well received. A profit was recorded (see financial results)
- IQ Cards
- Went better than last year as designs were completed in school. A number of designs went missing from class meaning they didn’t get delivered to the company for printing. This perhaps would have picked up by PTFA if we had gone round and collected together the forms with designs using class lists. Some feedback on cards being received a bit late to be useful. There was also a lack of option to customise or choose a message for inside the card (all were blank). Some improvements to be made with lessons learnt for next year. A profit was recorded (see financial results)
- Christmas Bazaar
- Went well and made a record amount of profit (see financials). Biggest issue was around the mystery bags which sold out very quickly with a number of children not getting the opportunity to purchase one. A number of possible proposals were raised for improvments, including limiting purchases (this was planned for this year), perhaps have extra bags which are filled by the PTFA, PTFA redistributing content in advance to ensure a fair distribution and stretching them further. It was felt that inviting parents to do more than one bag may not be a realistic option. It was also suggested to possibly distributing the sales across different stalls to give children more opportunity to acquire one. Again, lessons learnt and as the scheme will be repeated at Summer Fete it’s going to be possible to try some of the above ideas to see if they are successful.
Financial Reports
- Charlotte reported the following financial results
| Date | Event | Expenditure | Sales | Profit |
|---|---|---|---|---|
| Uniform Sales | 136.92 | 136.92 | ||
| Interest | 119.34 | 119.34 | ||
| Rags 2 Riches | 50.00 | 50.00 | ||
| Year 6 Ice Lollies | 26.98 | 26.98 | ||
| Year 6 Fundraising | 400.00 | 400.00 | ||
| 08/09/2023 | New Parent Gift | 55.16 | -55.16 | |
| 24/11/2023 | Quiz | 44.00 | 308.84 | 264.84 |
| 12/2023 | Christmas Cards | 16.45 | 235.00 | 218.55 |
| 01/12/2023 | Xmas Bazaar | 214.86 | 1,631.83 | 1,416.97 |
| 07/12/2023 | Wreath Making | 146.91 | 468.00 | 321.09 |
| 12/2023 | Secret Santa | 546.57 | 381.22 | 165.35 |
| 16/03/2023 | Back to the 90s Event | 600.00 | 600.00 | |
| Total | £2,134,18 |
Additionally, Charlotte the following:
- School Donations
- £6,459 – Year 3/4 ipads and charging trolleys
- £626.88 – Year 6 22/23 photobook and party photos
- £200 – Year 3/4 Saxon visitor
- £17 – Candy canes
- £100 – Christmas Tree
- £199.10 – Christmas parties
- Total: £7,601.98
- Future School Spends
- £1,000 – Year 6 (Leavers books, photos, life skills)
- £1,200 – Year Group visitors (£200 per year – Year 3/4 already completed)
- £400 – School Visitor (DIVERSITY)
- £15,000 – Wooden play structure
- Total: £17,600
Headteacher’s Meeting
- Agreed to workshop with author about diversity and inclusivity. Cost of £400
- Discussed intention to procure and install some reading “sheds” within the school grounds. Details to be confirmed.
- More details were present on the proposed wooden structure. Going to be a bespoke unit to permit a larger size than available off-the-shelf and to permit roleplay, such as pirate ship. Prices and spec are not yet confirmed but school aiming to get project lined up for this school year during a school break. School funding £5k through PE budget reducing PTFA load from £20k to £15k.
Future Events
- 29/02/2024 – Rags2Riches collection. Reminders to be issued on Facebook over weekend and night before. Action: Toby
- 1/03/2024 – World Book Day costume sale. Action: Kate to organise volunteers/stock
- 16/03/2024 – Back to the 90s Event. Event is now sold out with approx. 70 people on the waiting list. Still spaces on the daytime roller events which will need further promotion. Action: Toby to promote roller
- 28/03/2024 – Easter event. Being held on a Thursday this year so may limit volunteers available to make it happen. This may also impact on the scale of PTFA activities.
- Bonnet parade – no PTFA involvement required
- KS2 competition – details yet TBC but need to think of ideas for it. Action: Kate to select and PTFA members to submit ideas
- Egg hunt/activity – PTFA involvement, ideas welcomed. Proposed to use orange lolly sticks decorated as carrots which will be inserted into the school field. Children need to locate one and return at the finish to receive their chocolate egg. Action: Kate to organise
- Kate to look into whether providing a raffle is worthwhile and whether sufficient time exists to organise. Action: Kate to look into and decide
- Refreshments – keep it simple. One option was to approach the Village Society to see if the Pop-up Cafe team would be willing to run replacements with possible portion of profit donated to PTFA. Action: Toby and Kate to draft messsage to Stewart Castle
- There is a wet weather plan in place
- Rainbow/Pride event – June. TBC
- 29th June – Summer Fete. First Village Society meeting has been attended but more details to come nearer the time.
AoB
- The lack of frequent second-hand uniform sales was raised. Some options for how to increase frequency without requiring too much involvement were discussed. Raised possibility of selling uniform at the pop-up cafe and also at the Sat Market in Uphill. Alternatively look at way to make sales at pickup more achievable. Action: Kate to look into